Checklist app for gyms
Opening round, equipment inspection, hygiene and closing as digital checklists. Your team ticks off on iPhone, you see the state of every gym – with photo proof, automatic issues and all trainers included.
For iPhone & iPad · priced per location, all staff included
THE GYM DAY
A gym runs on routines. ImpulsCheck sets them up as checklists that fall due at the right time – and documents what actually happened.
Start reception and check-in, lights and ventilation on, emergency exits clear, sanitiser dispensers filled. The opening check takes five minutes and tells you on your phone: gym ready.
Visual inspection on the gym floor: cables, loose parts, emergency stops on the treadmills. Faulty machines are taken out of service and reach you as an issue – with photo, time and name.
Showers, sauna, equipment pads, class mats: the hygiene checklist records what was cleaned and disinfected, and who signed it off. Critical items require a photo.
Dumbbells back, pads wiped, bins emptied, callbacks done. A short midday walk-through keeps the floor in shape before the evening rush.
Sauna off, cash locked away, alarm armed, all doors locked – with required photos of sauna and doors. The last shift is traceable, not just claimed.
The late shift leaves; the early shift sees the next morning what is still open: every issue with photo, time and owner. Nothing gets lost in a group chat.
TEN TEMPLATES THAT RUN RIGHT AWAY
When you set up your gym you pick “Gym”: five everyday checklists are preselected. Adjust items, rhythm, photo requirements and responsible people whenever you like.
Gym
Before the first member: gym ready and safe.
Gym
Midday walkthrough: tidiness, cleanliness, members.
Gym
Last walkthrough before locking up.
Gym
Daily cleaning of washrooms, sauna, machines and studio room.
Gym
Weekly safety check of training equipment and building services.
RECURRING INSPECTIONS
Add five recurring inspections – monthly, every 2 weeks and yearly – during setup or later under Manage → From template. The first due date is the day you create the checklist; monthly and yearly checks appear in “Today” ahead of time, and anything not done stays visible as overdue.
Gym
Monthly visual check of the defibrillator and first-aid supplies.
Open checklist→Gym
Monthly function test of safety and emergency lighting.
Open checklist→Gym
Thorough cleaning of everything the daily routine misses.
Open checklist→Gym
Annual briefing of the team on safety and what to do in an emergency.
Open checklist→Gym
Annual visual inspection of the equipment and an overview of the expert inspections due.
Open checklist→GUIDES FOR GYM OPERATORS
Practical guides with printable checklists and sources, as of 30 September 2026. More guides are available in German.
Guide
Pre-use checks, weekly function tests and periodic inspection by a competent person – with a printable checklist and log fields.
Read the guide→Guide
What, when, how and who for every area of a gym – plus the safety points that keep cleaning from creating new hazards.
Read the guide→ONE PRICE PER GYM
Three trainers or thirty, part-time or full-time: you pay for the location, not per head. One subscription priced per location, all staff included. Try 14 days for free, then subscribe via your Apple ID and cancel any time. Several gyms? Tiers by number of locations.
WHY NOT PAPER OR WHATSAPP?
Gets filled in – or not. Nobody notices until a member complains or the insurer asks.
“Treadmill 3 broken” sits between shift swaps and birthday wishes. Two days later nobody knows whether it was fixed.
Every item has a result, a timestamp and a name. A “not OK” automatically becomes an issue that stays open until you close it.
COMMON QUESTIONS
Yes. Checks are stored on the device and synced as soon as there is a connection again. Photos are downsized before upload, so a mobile connection is enough.
You set up your gym and share a QR or invitation code. Trainers download ImpulsCheck, scan the code and are in – no separate licence, no email invitation. You can also create staff accounts yourself.
The trainer marks the item as “not OK”, optionally with a photo and note. ImpulsCheck automatically creates an issue that you see under “Issues” and mark as resolved once the repair is done.
Yes. The ten gym templates are a starting point: items can be edited, added or removed; rhythm, timing, photo requirements and responsible people are set per checklist. Add your own checklists at any time.
Yes. A checklist can run daily, on specific weekdays, every 2 weeks, monthly, quarterly, half-yearly, yearly or on a custom rhythm. Monthly and yearly checks appear in “Today” with an adjustable lead time and stay visible as overdue if they are not done. Ready-made templates cover AED & first aid, emergency lighting, deep cleaning, safety briefing and equipment safety inspection.
Yes. Under “Responsible” you pick one or more people. Of your staff, only they see the checklist in “Today”. If the list has a due time or is a catch-up list such as a monthly or yearly check, they get the reminder and a notification when it is overdue. Admins see all lists and can always stand in.
At intervals set by your risk assessment, taking account of the manufacturer's recommendations – plus quick checks before use by your team. Details and sources in our gym equipment inspection guide.
It depends on how busy each area is: contact points daily and between users, locker rooms and toilets daily, studio mats after every class. See the gym cleaning schedule.
Create your gym, pick “Gym”, invite your team by QR code – the first opening check runs within minutes.
For iPhone & iPad · priced per location, all staff included